What is Kanban? And how you can use it every day

What is Kanban? Kanban literally means signboard in Japanese. It is a simple method used by large organizations to manage complex processes. It is a way of working in which you break down large pieces of work into smaller chunks and have clarity of what to produce, when to produce and how much to produce. All this is done by visualizing the work by creating a Kanban board.

This article explains how you can use the Kanban system to achieve your daily goals.

How Kanban can help in daily life?

Now that most of us are working from home or are on an extended summer break, we have additional tasks aka household chores, plus a few things that we might want to achieve since we have ample time at our disposal.

Long lists can be very overwhelming. Creating your own small Kanban board will help manage daily tasks better. Kanban is all about limiting your work in progress. It keeps a track of the tasks you have completed, what is in progress and what is yet to be picked up.

Step 1: Create a Kanban board
This can be done using just a few items like a white board and some sticky notes. If you do not have a white board, you can use a bulletin, cardboard and stick it in your study.

Step 2: Divide your daily tasks
Once your board is set up, divide your activities into small tasks across different statuses like to do, in progress and done – as shown in the picture above. Make sure to keep your ‘to-do’ column slightly small (5-6 items at one time) depending on how much you want to achieve in that day.

Step 3: Prioritize your tasks
You can also prioritize your tasks using different colored notes to indicate high priority tasks (Pink), medium priority tasks (Orange) and low priority tasks (Yellow).

Step 4: Track your tasks
Now that your board has been created, start tracking your progress by moving the task from to do column to in progress once you begin with it. Place your personal Kanban board where you spend most of your time so it reminds you that you have work to do!

This method can be used for various other tasks as well, like if you are working from home, preparing a complex dish, making a study plan or even if you are moving houses, create a simple Kanban board and track away! If you are tracking tasks on a monthly or weekly basis, putting an estimated completion date (ECD) can be helpful too.

There are different proven ways to be productive and it can be achieved only through practice. So why not try an industry recommended method with a few tweaks.. Let us know if this works for you in the comments below. 🙂

– N

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